Surpass Central

The Central Hub of the Surpass System, Surpass Central runs at the circulation desk and administrative stations to handle all circulation, administration, and reporting functions.

Surpass Central is the main administrative application for all Surpass suites

  • Circulation and Fines
  • Collection Management and Original Cataloging
  • Patron Management
  • Extensive Reporting Capabilities
  • System Administration and Security Functions
  • Printing Functions: Barcode Labels, Catalog Cards, ID Card

Surpass Central is built from years of experience and customer feedback. Central provides for maximum flexibility, customizability, and efficiency, far beyond the limits of other systems. The tabbed interface keeps menu options visible at all times, making navigation easy. Screens can easily be customized to reflect the information you’d like to have visible.  We’ve carefully optimized all processes to minimize keystrokes and mouse clicks to assure that all processes can be completed quickly.

Surpass Central includes a powerful built-in custom report generator, allowing you to easily extract exactly the information you need from your system.

Universal hot-keys
Quickly and easily jump to key circulation screens such as check-in and check-out and renew from anywhere within Surpass Central with a single keystroke! Just press the corresponding function key.


Surpass Library Automation ProductsSuper-efficient circulation
In no other area of an automation system is efficiency more important than in circulation. Making key functions and processes available with as few keystrokes or mouse clicks as possible is of prime importance when you have a line of waiting patrons to serve. Surpass Central makes circulation a breeze. The circulation screen is neatly divided into simple areas with a clean, uncluttered layout. Tabs at the bottom provide quick access to patron status or current item status without the need to even leave the circulation area. Compare the ease-of-use and efficiency of our circulation functions to that of any competitor and you’ll immediately see the difference.

Surpass Library Automation Productscirc

Patron status and functions at a glance
A single screen shows items on loan to a patron and provides quick access keys to renew, check-in, or declare lost directly from the same screen, without the need to switch to another area.  There’s even a button for bulk renewal.


Patron photos and book cover images
The circulation area of Surpass Central will display the photo of the current patron (if available) and even the book jacket image of the current title*. See image above.

In-Library Circulation
Track your reference and other “non-circulating” items by scanning them into Surpass Central with your circulation scanner (or into Surpass Shuttle with a portable scanner). These items will then show up on reports such as circulation statistics.

Smart fields
To circulate an item to a patron, you can scan or type the patron number or just type part (or all) of the patron’s first or last name in the patron field. There’s no need to tell Central whether you want it to search by number or name — Central automatically figures it out and searches. If multiple matches are found, you can choose from the list.

Automatic, manual, or fixed date-due
Easily change the setting on-the fly by clicking the settings tab in circulation.

Surpass Library Automation Productsdatedue

Hourly and fixed-time loan periods
Choose to circulate materials only for a given number of hours, or set a fixed time for materials to be due. For example, you may set the due-date for a specific material type to 9 a.m. the next morning, regardless of the time it was checked out. Or you may circulate certain items for one hour only.

Forgive fines
Just check a box to forgive patron fines during check-in.


Flexible circulation rules
As with most systems, Surpass Central allows you to set circulation rules based on the material type and the patron type. But we go beyond the basics! Surpass allows you to set a rule based on a temporary (or regular) patron group and/or a special group of materials for which you’ve created a bibliography. This flexibility can be powerful when you wish to pull selected items from the collection for special projects and only circulate them to certain patrons, or to change the length of the loan period on the special group of material (perhaps shortening it to allow more patrons to use the special materials when they are in high demand).

Rules are defined for patron types and item types and include the length of the loan, renewal limits, grace period, and fines.


Surpass GoCirc provides mobile circulation from an iPad, tablet, phone, or other device.

GoCirc is a free add-on for all Surpass suites that include Safari Web Edition.  Read more on the GoCirc page.

Automatic Patron Import
Schedule automatic patron imports, such as from a school student management system. Transfer daily or weekly.

Patron ID Cards
Easily create photo ID cards for your patrons. Print and laminate, or use one of our ID card printers.

Surpass Library Automation ProductsFor the most durable color ID cards, choose the Surpass ID Card Printer or Surpass auto-feed ID Printer. Print directly from Surpass to ID card stock (30-mil plastic PVC cards, similar to credit cards). There’s no need to cut or laminate!

Picture of Pronto Single-Feed ID Card Printer Picture of Enduro ID Card Printer (Multicard)

Surpass Library Automation ProductsPatron Groups
Create unlimited special patron groups and assign patrons to them. You can then assign (or deny) special permissions to that group, using the group in circulation rules or reports. For example, you might create a temporary patron group to allow circulation privileges to a selected group of materials for a given time period. Or you may want to create a report based on a patron group.


Direct Access to Patron Fines Ledger
It’s easy to view or print the fines ledger, or to make an adjustment (credit or charge).


From Beginners to Experts
Surpass Central makes a variety of “views” available to the cataloger. Beginners may prefer to work in Simple View, while experts may prefer full MARC View or Template View. You can also select card view, or preview to see how your record will appear in the Safari or Web Safari catalog.


Custom Cataloging Templates
Advanced users will appreciate the ability to create custom templates for cataloging new material types. Just drag-and-drop from a list of available MARC fields to select the fields you’d like to appear in your template.


Quick Cataloging
Instead of keying in all the information about a book, Quick Cataloging lets you enter an ISBN and search the US Library of Congress for the item.  If found, the fields are instantly populated in Surpass !


Automatic MARC Punctuation
You don’t have to be a cataloging expert. Surpass Central features automatic AACR2 MARC punctuation. Just click the save button when entering a new MARC records and you’ll see the proper punctuation appear before your eyes!

Easy AuthorityTM
Use existing records as authority files to assure consistency in cataloging. Lookup lists of authors, titles, or other data during cataloging.

Direct Integration with Copycat
For more powerful cataloging, choose Copycat to download free MARC records from the Internet using z39.50 technology. Simply scan the ISBN/EAN barcode, then send the resulting record directly to your Surpass database. You can search for a large group of records at one time. Learn more about Copycat.

Print barcode labels, spine labels, and catalog cards
Print directly from Surpass Central to any laser printer. Easily re-print labels or cards at any time without data re-entry. Print to partially used sheets of labels so there’s no waste.

Email notices
Send notices, such as overdue, fines, and delinquent notices to patrons via e-mail. Even notify patrons when items they’ve had on reserve are available for check-out.

Customize notice text
A simple built-in editor allows you to customize your notices, including the ability to insert patron or custom fields into the notice text.


Send patron email when reserved item is available
When checking in an item for which another patron has placed a reserve, Surpass Central will prompt you to instantly print the hold slip and reserve notice.


Surpass Library Automation ProductsPowerful Built-In Custom Report Generator
Surpass Central provides a powerful report generator that lets you design your reports exactly the way you want them. No third party reporting tools are necessary.  Start from scratch by choosing fields for the report, or create a new report based on an existing one.


This completely flexible report generator allows you to specify any number of conditions to define exactly which patron, MARC, or circulation records to include in the report by simply selecting from a list of available fields.  You can define the sort order, the position and label for each column, and even the places for page breaks. Simply drag-and-drop columns to re-arrange your report. You are in complete control!


You can even share your reports so that other Surpass libraries in your organization can use your report definition for their own needs.


Report Export
Easily print or export any report to HTML, .PDF, XLS, or DOC.


Context-sensitive Help
The help button is always visible in the upper-right corner of Surpass Central. Clicking it from any screen will display help for the specific area you’re working in. Our help files contain the entire contents of the printed user’s guide, complete with screen-shots.  A button for quick access to Surpass Support services is also provided for fast access.


Reading Program Options
Subscribe to Surpass Reading Program service for Accelerated Reader™ , Scholastic Reading Counts!® or Lexile to enhance your MARC records automatically, indicating which materials you own tests for.

Nine security levels
Assign users to one of nine optional security levels. All areas of Surpass Central and other Surpass applications can be set with a minimum security level to allow access.


Surpass Library Automation ProductsLock Mode
To secure circulation when you need to step away from the desk, simply click the “logout” button and choose “suspend and secure”. Your password will need to be entered in order to gain access to Surpass Central again.