Using your ILS and OPAC to Publicize Events

Aug 17, 2023

Using your ILS and OPAC to Publicize Events


Publicity is Important


You know that one of the secrets to a successful library event is publicity—why not put your ILS to work? Using features such as notices and announcements on the OPAC page can help you reach even more patrons and make them aware of the great work you do. Let’s look at some of the ways that you can put library software tools to work for you.


Patron Notices


Most library software enables you to send notices to patrons and allows you to tailor your notice text to the audience you are targeting. For example, a notice reminding students about a book fair would most likely be worded differently than one letting parents or guardians know about it. You can use different wording to build excitement or to provide valuable information. The ability to choose which patron types or groups to send the notices to is a common feature in library software. Find and use the tools that will best suit your needs.


OPAC Tools


Many library software packages have a calendar function, that will enable you to put your event and details about it on a calendar that your users can see on the OPAC. This is helpful as patrons can check their schedules against the calendar to see if they can attend. Calendars can give users a view of the coming weeks and months and let them know about both one-time and recurring events.


Other tools, such as linking to other websites from the OPAC, and using resource lists to inform people what books a book group will be reading or have read in the past, can also be useful. Announcements on the front page of the OPAC and items on the Library News page give events more visibility. 


Be Sure to Experiment 


Take the time to learn what tools are available to you in your ILS and try out different ways of informing and engaging your patrons. Make notes after the event to record what methods of publicity worked well, and what didn’t work out the way you expected. Check out what other libraries are doing to promote their programs and think about how you can apply it to your activities. Find out which tools work best for you and reach out to your patrons!


About Surpass 

Surpass Cloud is the easy-to-use, cloud-based library management system for libraries of all types and sizes. Whether you’re a school, church, museum, business, or any other organization with resources to lend, Surpass is likely a good fit for you. We pride ourselves on being affordable and flexible, with an expert support team ready to help you at a moment’s notice.


Schedule a free demo to see Surpass in action


Related Articles

Cataloging: Beyond Books

Cataloging: Beyond Books

Introduction When we think about cataloging, most of us think about books. Scanning ISBNs, putting...