Surpass Software LLC may collect personal information about you in the following ways: (1) directly from your verbal or written input (such as by consenting to receiving marketing emails); or (2) automatically through Surpass Software’s website technologies including tracking online, such as by Web cookies (which are small text files created by websites that are stored on your computer), by smart devices, by combining data sets, by collecting data from a browser or device for use on a different computer or device, or by using algorithms to analyze a variety of data such as records of purchases, online behavioral data, or location data.
The types of personal information that Surpass Software collects directly from you or through your use of our websites and services may include:
In order to access certain content and to make use of additional functionality and features of Surpass Software’s websites and services, we may ask you to register for an account by completing and submitting a registration form, which may request additional information.
If you choose to register and sign in by using a third-party account (such as your Facebook account), the authentication of your login is handled by the third party, and any personal information collected during that third-party login is not covered by this policy. Surpass Software will collect your name, email address and any other information about your third-party account that you agree to share with us at the time you give permission for your Surpass Software account to be linked to your third-party account.
Surpass Software may receive information about you if you use any of the websites we operate or the other services we provide. We also work losely with third parties (including, for example, business partners and sub-contractors in technical, payment and delivery services; advertising networks; data and analytics providers; academic institutions; journal owners, societies and similar organizations; search information providers, and credit reference agencies) from whom Surpass Software may receive information about you.
Surpass Software may use your personal information in the performance of any contract we enter into with you, to comply with legal obligations, or where Surpass Software has a legitimate business interest in using your information to enhance the services and products we provide. Legitimate business purposes include but are not limited to one or all of the following: providing direct marketing and assessing the effectiveness of promotions and advertising; modifying, improving or personalizing our services, products and communications; detecting fraud; investigating suspicious activity (e.g., violations of our Terms of Service, which can be found here) and otherwise keeping our site safe and secure; and conducting data analytics.
In addition, with your prior, explicit consent (where required), we may use your information in the following ways:
Personal information will not be kept longer than is necessary for the purpose for which it was collected. This means that, unless information must be retained for legal or archival purposes, personal information will be securely destroyed, put beyond use or erased from Surpass Software’s systems when it is no longer required or, where applicable, following a request from you to destroy or erase your personal information.
Surpass Software will not disclose to or share your personal information with any unaffiliated third party except as follows:
If necessary in connection with providing publishing services on behalf of third parties, such as institutions and societies, Surpass Software may disclose navigational and transactional information in the form of anonymous, aggregate usage statistics and demographic information that does not reveal your identity or personal information.
Surpass Software may transfer your personal information outside of your country of residence for the following reasons:
We will use appropriate physical, technical and administrative safeguards to protect your data. Access to your personal data will be restricted to only those who need to know that information and required to perform their job function. In addition, we train our employees about the importance of maintaining the confidentiality and security of your information.
You should be aware that identifiable personal information — such as your name or email address — that you voluntarily disclose and that is accessible to other users (e.g. on social media, forums, bulletin boards or in chat areas) could be collected and disclosed by others. Surpass Software cannot take any responsibility for such collection and disclosure.
As is true of most websites, we gather certain information automatically. This information may include IP addresses, browser type, Internet service provider (“ISP”), referring/exit pages, the files viewed on our site (e.g., HTML pages, graphics, etc.), operating system, date/time stamp, and/or clickstream data to analyze trends in the aggregate and administer the site.
You have the right to make a written request to be informed whether or not we hold or process any of your personal information (by emailing email@example.com). In your written request, you may:
Where applicable under your local laws, we will not use your personal information for marketing purposes, nor disclose your information to any third parties, unless we have your prior consent, which we will seek before collecting your personal information. You can exercise your right to prevent such processing by checking certain boxes on the consent forms we use when collecting your personal information. If at any point you wish to review or change your preferences you can use the “opt-out” or unsubscribe mechanism or other means provided within the communications that you receive from us. Note that you may still receive transactional communications from Surpass Software.
Surpass Software FERPA Policy
Any comments, complaints or questions concerning this policy or complaints or objections about our use of your personal information should be addressed by directing your comments to Surpass Software.